Grounded Knowledge
Enterprise-grade AI knowledge retrieval that turns your documents, emails, SharePoint libraries, and Google Drive files into citation-backed answers. Five index types, a unified setup wizard, and automated daily scanning, deployed in minutes, not months.
Your AI Agents Can Search Your Entire Document Library
Grounded Knowledge Indexes give your AI agents access to your actual business documents, policies, emails, handbooks, and project files. Semantic search that understands meaning, not just keywords. Every answer cites its sources.
Enterprise-Grade Technology
Built on Microsoft Azure AI Search and Azure AI Foundry, the same platform trusted by the world's largest companies for mission-critical AI workloads.
Fortune 500 trustedUnified Setup Wizard
Provision multiple knowledge indexes in a single session. The wizard detects existing Azure resources and skips steps you have already completed, so repeat setups take seconds.
Minutes to deployCitation-Backed Answers
RAG (Retrieval-Augmented Generation) ensures agents answer from your actual documents. Every response includes source references so you can verify the answer yourself.
Zero hallucinationsFive Index Types, One Unified System
Choose the knowledge sources that matter most to your business. Create one index or all five in a single wizard session.
Email History
Search and retrieve from email archives with AI-powered mining, value assessment, and daily automated scanning
Corporate Knowledge
Company policies, handbooks, contracts, and procedures with AI Knowledge Indexing for continuous enrichment
SharePoint Documents
Documents from SharePoint Online libraries with automatic sync for Word, Excel, PowerPoint, and PDFs
Google Drive Documents
Documents from Google Workspace Shared Drives with OAuth integration and automatic sync
Activity Log Search
Agent execution activity summaries for operational insight and performance analysis
Index Your Entire Business Knowledge
Connect the documents that matter most to your operations. Your AI agents will search and understand all of it.
SharePoint Libraries
Auto-sync Word, Excel, PowerPoint, and PDFs from SharePoint
Google Drive
Sync Docs, Sheets, Slides, and files from Google Workspace Shared Drives
OneDrive for Business
Search, read, edit, and create documents in users' OneDrive accounts
Email Archives
Past conversations, decisions, and commitments, automatically scanned daily to keep knowledge current
Corporate Knowledge
Employee handbooks, HR policies, benefits, PTO
Financial Policies
Expense reports, payroll, reimbursements
Project Documents
Proposals, specs, and deliverables
Vendor Contracts
SLAs, agreements, and terms
Training Materials
Onboarding guides and tutorials
Agent-Mined Emails
Agents autonomously build targeted knowledge from mailboxes
AI-Discovered Insights
Knowledge your agents capture during operations
External Indexes
Bring your own Azure AI Search indexes with Knowledge Base, Direct Search, or Search with Synthesis strategies
Four Building Blocks, Fully Automated
Outermind automatically creates and connects these Azure components when you set up your knowledge base. What typically takes weeks of development is done in minutes.
AI Search Index
Vector and semantic search powered by Azure AI Search for precise document retrieval
Knowledge Source
Connect your email archives, SharePoint, Google Drive, and documents as searchable knowledge
Knowledge Base
Aggregates multiple Knowledge Sources with automatic multi-source fan-out for unified retrieval
Chat Completion Model
Azure AI Foundry models synthesize contextual, citation-backed responses from your data
Combined Knowledge Index Wizard
Provision multiple knowledge indexes in a single session. The wizard detects existing Azure resources and skips credential entry when your infrastructure is already in place. No Azure expertise required.
Switch AI Models Anytime
Upgrade or change your chat completion model (gpt-4o, gpt-4.1-mini, gpt-5, and more) without re-provisioning your indexes. A 4-step mini-wizard handles the migration with automatic rollback if anything goes wrong.
No downtimeMulti-Source Knowledge Bases
A single Knowledge Base can aggregate multiple Knowledge Sources, each backed by its own Search Index. Azure handles multi-source fan-out internally, so your agents get unified answers from all connected sources.
Unified retrievalAutomated Daily Scanning
Email knowledge sources are scanned automatically on a daily schedule. Incremental scanning picks up only new messages, keeping your knowledge base current without manual effort.
Always currentAI Knowledge Indexing
Your knowledge base grows automatically. When agents discover valuable information during their work, they capture and index it into your Corporate Knowledge base without any manual input. Research findings, meeting outcomes, vendor details, and competitive intelligence are all preserved for future queries.
The result: a continuously expanding knowledge repository that gets smarter every day your agents operate. Enable or disable AI Knowledge Indexing per index to stay in full control.
Your knowledge base grows smarter over time. Policies, products, procedures, customer history, and hard-won expertise, plus insights your AI agents discover and index automatically. Outermind's Grounded Knowledge Indexes make all of it searchable, so your AI agents deliver answers grounded in your reality, not generic internet training data.
AI Agents That Learn and Improve
No more repetitive explanations. Your AI agents remember your contacts, preferences, and ongoing projects—while following company-wide policies you control.
Personal Memories
Personalized interactions that improve over time
Remembers Your Contacts
The agent knows John from Acme prefers Tuesday meetings and likes detailed technical specs.
Tracks Ongoing Projects
No need to re-explain context. The agent remembers where you left off with each client.
Learns Communication Styles
Formal for the board, casual for your team. The agent adapts its tone automatically.
Recalls Past Decisions
"Last quarter we decided to..." The agent remembers agreements and commitments.
Auto-Captures Valuable Insights
Agents automatically index research findings, meeting outcomes, and discoveries into your knowledge base.
"The agent found the answer to a complex technical question, then automatically indexed it so the whole team could benefit from the research."
Global Memories
Ensure every AI agent follows your company policies
Enforce Company Policies
All agents automatically follow your compliance guidelines and brand standards.
Consistent AI Behavior
Every agent in your organization behaves according to the same rules.
Controlled Access
Only authorized administrators can set policies. Full audit trail for compliance.
Organization-Wide Updates
Change a policy once, and every agent follows it immediately.
"We added a global memory about our new GDPR policy. Now every agent automatically includes the right disclaimers."
The difference between a generic AI assistant and a true team member?
Memory. Your AI agents build context over time, getting better at anticipating your needs while always staying aligned with company policies. They automatically capture valuable discoveries and index them for the whole team. No training required—they just learn.