Digital Agencies
Deliver More. Stress Less.
AI agents that keep clients informed, manage contractors, accelerate proposals, and track retainer value.
Sound Familiar?
Clients feeling ignored between deliverables
Proposal writing consuming BD time
Retainer hours going untracked
Contractor coordination chaos
You didn't start an agency to write status emails.
What Your AI Team Can Handle
Deploy agents for any of these use cases. Mix and match based on your needs.
Project Pulse
The Problem
Clients feel ignored between deliverables. Project managers spend hours writing status updates while scope creep sneaks in via casual email requests.
The Solution
An agent monitors project management tools for task completions and blockers, generates weekly status reports customized to each client, identifies scope creep in emails and flags it for PM review, sends proactive updates when milestones are hit, and prepares meeting agendas.
Features Used
Talent Scout
The Problem
Finding available, qualified contractors for new projects is slow. Past contractor performance is not tracked systematically.
The Solution
An agent maintains a database of contractor skills, availability, rates, and past performance. When new project requirements come in, it matches against available talent, sends availability inquiries, negotiates rates, manages onboarding documentation, and monitors LinkedIn for new contractor profiles.
Features Used
Proposal Factory
The Problem
RFPs have tight deadlines. Each response requires pulling case studies, pricing, and team bios from multiple sources.
The Solution
An agent parses incoming RFP documents for requirements, matches against past proposals and case studies, generates first-draft responses using knowledge base content, identifies gaps where new content is needed, pulls relevant team bios and credentials, and generates preliminary pricing.
Features Used
QA Quarterback
The Problem
Manual QA is slow and inconsistent. Bugs found late cost more to fix. Client UAT feedback is scattered across emails.
The Solution
An agent triggers automated test suites on staging deployments, analyzes test failures and categorizes by severity, creates detailed bug reports with reproduction steps, monitors client UAT feedback across channels, consolidates it into actionable tickets, and generates QA summary reports.
Features Used
Retainer Optimizer
The Problem
Retainer clients get inconsistent service. Hours go untracked, leaving money on the table or causing overages.
The Solution
An agent monitors time tracking and deliverables against retainer agreements, alerts the team when hours are underutilized mid-month, generates monthly value reports showing work completed, identifies upsell opportunities, tracks renewal dates, and prepares renewal proposals.
Features Used
Email Triage Agent
The Problem
Hundreds of emails requiring personalized responses pile up every day. Important messages get buried.
The Solution
An agent monitors your inbox continuously, categorizes emails by urgency and type, drafts personalized responses, researches answers when needed, and saves drafts for your review. You wake up to 90% complete email drafts.
Features Used
Marketing Campaign Manager
The Problem
Marketing campaigns require coordination across channels, content creation, scheduling, and performance tracking.
The Solution
An agent designs and executes multi-week marketing campaigns. It creates content calendars, drafts social posts and emails, schedules publications at optimal times, tracks engagement metrics, and adjusts strategy based on performance.
Features Used
Platform Features That Power Digital Agencies
These are the key Outermind capabilities that enable automation for your industry.
Email Automation
Basic+Keep clients informed with automated status updates and milestone notifications.
Custom API Integrations
Pro Plus+Connect to Asana, Monday, Jira, and your other project management tools.
LinkedIn Integration
Basic+Cultivate relationships and publish thought leadership content automatically.
Long-Running Projects
Professional+Run multi-week client campaigns with automated planning and follow-up.
Chief AI Operating Officer
Basic+Let your CAIOO coordinate complex client deliverables across multiple projects.
Ready to Automate Your Digital Agencies?
Start your 30-day free trial today. Deploy your first agent in under 30 minutes.
Recommended tier for Digital Agencies: Professional